Connect Outlook to KODE OS for reservations data integration
Overview
Use this integration to connect Microsoft Outlook calendars and reservations to KODE OS. Hybrid pull and push collection keeps meeting and room data current where your connector supports discovery, actions, and related workflows.Supported Capabilities
- Discover Devices & Points
- Collect Sensor Data
- Collect Non-Sensor Data
Prerequisites
- An active account with Outlook and access to their API or developer portal
- OAuth client credentials (Client ID and Client Secret) from the Outlook developer portal
- KODE OS environment with access to Data Sources
Vendor Onboarding References
Use these official vendor resources to verify API access, credentials, and permission prerequisites:Generate API Credentials
- Log in to the Outlook developer portal or admin console
- Navigate to the API or developer settings section
- Create a new API application or client
- Note the Client ID and Client Secret — you will need these when configuring the connector in KODE OS
Configure Connector in KODE OS
- Navigate to Data Sources in your building
- Click API Catalog and search for Outlook
- Click + Add Datasource
- Fill in the fields below and complete the three-page setup flow
Discover Devices and Points
After configuring the connector, click Discover on the connector detail page. KODE OS will query the Outlook system and return a list of available devices and their data points. Review the discovered items and select the devices you want to register in KODE OS. For more details on the discovery process, see the Discovery guide.Devices and Points
When you discover devices from Outlook, KODE OS maps them to the following device types and data points:Presence / Occupancy Sensor
Canonical Type:presenceDetection
What Data You Get
Point History
Time-series readings including status, collected at regular intervals from connected devicesBookings
Space reservation records including attendees, check-in/out times, confirmation status, and room/space details KODE OS maps Outlook data to these standard fields:Email Dispatch
Outbound email sending capability through the integrated platformPolling Schedule
- Point History — Default polling: 5 minutes (min: 5 minutes, max: 1 hours)
- Booking — Default polling: 5 minutes (min: 5 minutes, max: 1 days)
Available Actions
Send Email
Type: Write Sends an email notification via Outlook/Microsoft 365 with pre-filled building and device contextExample Request
Expected Result
- KODE OS sends the action to the external API using the configured connector credentials
- The external system returns success (typically HTTP 2xx) and processes the requested operation
Use Cases
Once connected, this integration enables you to:- Centralize space and resource booking data across platforms
- Track no-show rates and actual utilization versus bookings
- Coordinate meeting room conditions (HVAC, lighting) with reservation schedules
Troubleshooting
Authentication or connection error
Authentication or connection error
Verify that the credentials are correct and have not expired. Check that the URL is reachable from the KODE OS environment. Ensure the Client ID and Client Secret match the values from the Outlook developer portal.
Discovery returns no devices
Discovery returns no devices
Verify the connector credentials have sufficient permissions in the Outlook system to list devices. Run a test connection first to confirm connectivity. Some systems require specific API scopes or roles for device enumeration.
Data collection stops or gaps appear
Data collection stops or gaps appear
Check the connector status on the Data Sources page. If the status shows an error, review the error logs on the connector detail page. Common causes include expired credentials, network changes, or rate limiting by the Outlook API.