> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.kodelabs.com/llms.txt
> Use this file to discover all available pages before exploring further.
# How Building BI permissions work
> Understand how view access, edit access, collaborators, and collections control who can use Building BI dashboards.
Building BI separates **view** access from **edit** access. You need the right permissions to view dashboards. To edit a dashboard, you must be added as a collaborator. Access is either role-based or user-based.
## Two kinds of access
| Access | Who gets it | How you grant it |
| ------ | ---------------- | ------------------------------------------------------------------------------------------- |
| View | Roles | Publish a [collection](/products/building-bi/collections) to all roles or a subset of roles |
| Edit | Individual users | Add them as collaborators on the dashboard |
A dashboard that is never published in a collection stays visible only to its owner and collaborators. Collections are how dashboards become visible to the wider organization.
For how collections publish visibility by role, see [Collections](/products/building-bi/collections).
## Platform roles live in Launchpad
KODE OS roles and product permissions are configured in Launchpad, not inside Building BI.
That includes platform permissions such as `Manage Collections`, which is required to create and manage collections. Assign roles and product permissions in [KODE OS apps and roles](/products/launchpad/client-organizations/apps). For the Building BI permission list, see the [Launchpad permissions reference](/products/launchpad/client-organizations/apps/permissions-reference#building-bi).
## Where you manage dashboard access
Use the `Collections and Dashboards` page in Building BI to manage how dashboards are shared.
From there you can:
* Publish collections and change which roles can view them
* Open a dashboard's `Permissions` dialog to manage collaborators
## Grant edit access with collaborators
Collaborators are individual users with read and edit access to a specific dashboard.
In Building BI, open the `Collections and Dashboards` page.
Open the three-dot (`…`) menu on the dashboard row and select `Permissions`.
Open the `Collaborators` tab. Select `Add Users`, choose the people who should edit the dashboard, then save.
The person who created the dashboard appears as `Owner` on the collaborators list. The owner always has collaborator access. You cannot remove the owner's collaborator access or change who the owner is. Collaborators can also edit the collaborators list.
The `Users` and `Roles` tabs in the `Permissions` dialog are legacy. Collection publishing supersedes them for view access. Use `Collaborators` for edit access and collections for view access.
## Grant view access with collections
View access is role-based and managed through collections. A [collection](/products/building-bi/collections) is a published set of dashboards shared with roles in your organization.
When you publish a collection, you can publish to all roles or to a subset of roles. You can later change which roles can view the collection with `Manage Viewers`.
Only users with the `Manage Collections` platform permission can create collections. That permission is managed in Launchpad.
On the `Collections and Dashboards` page, open the three-dot (`…`) menu on the collection card.
Select `Manage Viewers` to see which roles can view the collection.
Select `Add Role`, choose the roles that should view the collection, then save.
For full publish and collection management steps, see [Collections](/products/building-bi/collections).
## Next steps
Publish collections and manage which roles can view them.
Add collaborators from the dashboard permissions dialog.
Configure roles and product permissions in Launchpad.
Publish collections to control dashboard visibility by role.